It’s a Monday morning, and you need to look into an email you received from a stakeholder last week. You use webmail, so you hurriedly open your web browser. “No internet,” the screen displayed as your WiFi suddenly stopped working. The task is urgent, but you’re helpless as you can’t access webmails without the internet.
We’ve all been in a position where we couldn’t access emails due to internet problems. Well, email clients solve this hurdle.
In this article, we’ll delve into the differences between webmail and an email client and how you can choose between the two.
What is Webmail?
Webmail is an email system accessible via any web browser connected to the internet. All the emails, contacts, and calendar services are hosted on the email service provider’s servers. Therefore, you can access your email account anywhere and from any device as long as you have a device and an internet connection.
Most webmail systems are free, Gmail and Outlook being some notable examples. Webmails can be a good choice for you if you’re looking for a free service that offers excellent flexibility.
What is an Email client?
An email client refers to a desktop program that enables you to access your emails on your computer without logging in via the web. These systems are linked to email accounts through POP3 or IMAP addressing. Thus, they can handle emails from accounts with ISPs and other non-webmail services.
Email clients also provide access to email, address books, and chat features, but on a more advanced scale with additional storage and security features. Eltris is a great example of an email client powered by POP3, IMAP, and SMTP protocols.
Pros and Cons of Webmail and Email Client
Both webmails and email clients have their set of advantages and drawbacks. Let’s take a look at both to give you a better insight into the two services.
Advantages of Webmail
- Single accounts: If you prefer a single inbox for all your accounts, webmail can be an ideal option. Webmail keeps your account separate and easier to manage. However, you’ll need to log in to each email account separately.
- Web-based service: You can opt for webmail if you prefer web-based services over downloadable applications. Webmails allow you to access your emails from the browser without the need to install any software.
- Keep emails online: Webmail would be an ideal pick if you feel more secure keeping your email online and not on your computer.
Disadvantages of Webmail
- Security: Webmails have privacy concerns, and you could compromise the security of your account. These systems may access your email account and conversations for profitability purposes.
- Adverts: Though Webmails may seem free on the surface, they’re not actually free. By signing up for a free Webmail service, you agree to share your private information. These providers may use your confidential information to sell adverts.
- Storage and scalability: Webmails come with limited storage space, and they’re not scalable. If you want to send large attachments, webmail is probably not the ideal pick for you.
Advantages of Email Client
- Multiple email addresses: If you have multiple email addresses with different domains, an email client allows you to manage them all from one account. Therefore, you don’t need to log-in to your accounts separately.
- Offline access: Email clients like Eltris allow you to access your previously received emails offline. This can be a lifesaver if you need some information urgently and you don’t have internet access.
- Advanced set of features: Email clients are robust. They offer a wide range of features that Webmails don’t. These systems offer encrypted connections and spam & virus protection of enhanced security. The storage space is larger and easily expandable. Providers like Eltris also offer automatic backup, so your old emails don’t eat up extra space.
- Integrations: Email clients also offer integration with other systems like CRM and ERP, thereby creating an ideal business ecosystem. If you’re a business owner, you should opt for an email client.
Disadvantages of email client
- Cost: The only drawback of an email client is that you need to pay a nominal monthly fee.
Email Client vs Webmail: The difference
Now that you’ve understood the pros and cons of the two, let’s delve into the differences.
The choice between webmail and an email client can be difficult because both the services are the same at their core. Both allow you to send, receive, and manage emails. In fact, you can even set up an email client to access webmail. However, the difference lies in the accessibility and features.
As discussed, an email client is an email program that stores all your emails and contacts on the computer. So, you can access your email even if you don’t have an internet connection. Webmails can be accessed via a web browser on your desktop or smartphone, but only if you have an internet connection.
Webmails are free to use, but they have limited privacy and security. The storage space is limited, and these services also lack advanced features. Email clients charge a nominal fee, but they offer expandable storage space, cutting-edge security, and advanced features.
Email Client vs Webmail: Which one is better?
As mentioned previously, both email clients and webmails have their set of pros and cons. Therefore, the ultimate choice boils down to your requirements. But let’s draw a clearer picture of who should use which service.
Webmails are ideal for personal use. They’re suitable for students and professionals looking for a personal email. If your purpose is to have conversations or exchanges with friends and family, you’ll be fine with webmail.
Email clients are meant for professionals, ideally businesses, and business owners. In business, you’re likely to send emails with sensitive, confidential information. When you use webmails, your service providers can access your conversations, including the files and documents you send. Email clients offer encryption to make sure no one except you and the receiver access the information.
Email clients offer other business benefits as well, such as improved credibility and branding. Because of this reason, the use of an email client is surging. The email software market size was $40 billion in 2019 and was expected to grow at a CAGR of 17% during the 2019-2023 forecast period.
Conclusion: Email Client vs Webmail
In conclusion, it all boils down to your requirements. If you want to use email for personal use, opt for webmail. If you want to manage a business email account, an email client is significantly better.
Check out Eltris if you’re looking for a secure, feature-rich, and affordable email client service.