Benefits of Using Microsoft Outlook for Your Business Email

With a user base of more than 70,000 companies and 13% of all publicly listed companies, Outlook is one of the most popular email services in the world. It offers a suite of exciting features that help you stay organized and productive. It also comes with a lot of hidden features that many users aren’t aware of. There are many benefits of using Microsoft Outlook for business email.

In this post, we’ll discuss all the benefits of using Microsoft Outlook for business email.

1. Goes well with email providers

The first and foremost benefit of using Microsoft Outlook for business email is that Outlook goes together like eggs and bacon with all email hosting providers. It’s easy to connect, so you can simply log-in to your Outlook account and connect it with your email server – no technicalities required.

2. Seamless integration with devices and apps

If you like using your smartphone or personal digital assistants (PDA) for business purposes, you can easily sync them without Outlook. Outlook also integrates well with a wide range of software solutions, like CRM, PMS, and ERP, to provide a unified business management experience. Other third-party addons like for Blackberry and iOS devices also work seamlessly with Outlook.

3. Comprehensive Asset Organization

Most email services have limitations when it comes to organizing and managing emails. Outlook, on the other hand, takes asset organization to a whole different level. Besides sorting messages into folders and setting predefined email sending criteria, Outlook allows you to automate Out of Office (OOO) messages. 

You can also tie flags with emails to set reminders. An average person receives more than twenty emails a day. So, it’s easy to lose track of important emails in the clutter. By adding flags, you can make the important emails stand out. Outlook also creates a separate folder named “Follow Up” that includes all the emails that you’ve flagged. This way, you can stay organized and manage your emails more productively. Microsoft Outlook for Business Email will surely help you in managing your tasks easily.

4. Intuitive User Interface in Microsoft Outlook for Business Email

Being one of the leading email productivity tools in the market, Outlook, is familiar and easy-to-use for most users. The learning curve is, therefore, reduced, and users can start using Outlook right away. Microsoft Outlook for Business Email also offers a ton of extra functionality that users can discover later on.

Outlook’s familiarity also helps developers using Microsoft Studio. Developers can interface with Outlook to integrate other applications or add more functionality to it.

5. Tasks and calendars

Microsoft Outlook for Business Email provides many useful features, like calendar, address book, sticky notes, and task list. All of these features are integrated, and you can use them simultaneously. For example, you can look at your calendar and set a reminder in the form of a note or task list. 

The reminder will trigger at the specified time, informing you to take the desired action. The premium version of Outlook also contains Business Contact Manager, which further enhances your productivity. 

6. Microsoft Outlook for Business Email is more than simple email

We all know Outlook does a great job in sorting and managing emails, but that’s not all. It can play a pivotal role in improving the efficiency of your internal communications. 

For instance, if a team wants to discuss the upcoming remote team meeting’s location, the organizer can create a poll containing various options. Recipients can click on an option to register their vote and send the response. Microsoft Outlook for Business Email also offers a “forms” feature that helps you route time off requests automatically to the approvers.

7. Microsoft Outlook for Business Email works well with SharePoint

SharePoint is a collaboration and team management platform used by several businesses to enhance team-building, collaboration, and business processes. It helps you develop and manage websites, workspaces, and intranets. But the platform is so comprehensive that managing it can be a tedious task.

Microsoft Outlook for Business Email integrates with SharePoint, so you can receive alerts regarding any changes and updates in your SharePoint account. Besides, Outlook and Exchange integration also enables you to access shared documents and participate in forum discussions. 

8. One-stop email across all accounts and servers

When using Microsoft Outlook for Business Email, you aren’t limited to using one email account only. You can link accounts using various protocols (IMAP and POP3), manage them with a similar set of rules, and direct them to the same folders. If required, you can also create separate folders for each account. It’s your call.

9. Goes well with Active Directory (AD)

Although obvious, it’s worth mentioning that Active Directory’s authentication includes Exchange. You can log on to your Outlook account, and the AD credentials will pass through the Exchange server. There’s no need for logging in separately.

Additionally, email addresses are saved in the Active Directory. So, if you’re authenticating through AD, you don’t even need to enter your log-in information. Outlook can automatically determine your email address and log you in.

10. Improved Security in Microsoft Outlook for Business Email

The recent variants of Microsoft Outlook for Business Email have improved security and privacy features. It has an updated junk mail filtering mechanism, which blocks web bugs, downloaded images, and data from alien websites. It also prevents the execution of ActiveX applets and executable attachments. 

Bonus: Outlook tips for enhanced efficiency

Microsoft Outlook is inarguably the best email service for business. But a large share of users doesn’t use it to its full potential. Here are some productivity tips for using Outlook. 

  • Sort your emails into different folders
  • Utilize Outlook’s email templates
  • Schedule email delivery
  • Save important emails, events, notes, and task lists on the desktop
  • Leverage the web-based and mobile features fo Outlook 2013 and Office 365
  • Block spam emails from specific senders
  • Fine tune desktop notifications to only receive alerts for important emails
  • Use notes and task lists to stay on top of upcoming tasks

Conclusion

The benefits of Outlook are not hidden, and it’s a no brainer why companies across the world trust Outlook. The features and integration capabilities it offers can help you optimize your business processes and communications. 

But if you haven’t used Outlook before, it might take some time for you to get used to its features and capabilities. If you are not using a business email hosting yet, check out Eltris, the leading email hosting provider. It provides tons of benefits for business users.

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