Email Hosting vs Web Hosting: What’s the Difference?

Starting an online business has never been easier. All you need to do is create a website, set up your email account, and start doing business to make money. But, things are a bit more complex while doing the initial setup. First, you need to buy a domain name, then web hosting, and then email hosting. In this post, we’ll simplify email hosting vs web hosting to help you determine the best pick.

Domain name and hosting

A domain name is the Uniform Resource Locator (URL) of a website. It’s the identity of the website and looks like this: www.xyz.com. Internet users can enter this URL on the internet to find the corresponding website. 

A domain name consists of three components: WWW, actual domain name, and top-level domain (TLD). Most websites begin with a “www” prefix, which stands for World Wide Web. This prefix indicates that the associated entity is located on the internet. 

Then comes the actual domain name. This is something you, as a domain owner, can choose. You can select a domain name of your choice and see if it’s available. For example, xyz is the actual domain name in the previously mentioned example. 

The third element of a URL is TLD. This includes URL suffixes, like “.com,” “.net,” and .org” The TLD conveys information regarding the type of website. For example, “.com” websites are used for commercial purposes and “.org” sites for non-profit organizations. 

Now, the question arises as to who manages the domain name? Where can you purchase one, and who’ll make sure there’s no duplication in the domain names? Here’s where a domain host comes into play.

A domain host is like an authoritative body that controls the ownership, licensing, and expiry of a domain name. It also ensures that once a domain name is purchased, no other user can buy the same domain name until the first one is active. 

For example, let’s say you’ve purchased the domain “mybusiness.com” for 12 months. Your host will ensure that the domain name “mybusiness.com” will be unavailable to anyone else for the next 12 months. After 12 months, if you don’t renew your subscription, the domain name will be available for sale again. 

However, keep in mind that domain names with other TLDs, like “mybusiness.net,” or “mybusiness.com.au,” will still be available for sale.

Web hosting

A web host allows your website to stay live on the internet. Your domain name is like your office address, which people can search to find you. But for them to see you, you’ll need to construct an office, right? So, if your domain name is your office address, your web hosting is your office building. 

By definition, web hosting is an internet service that allows you to create a website on the internet. It provides you with the storage space and the necessary resources to make your website accessible to internet users. 

A web hosting service stores all the files and information about your website. Furthermore, it makes your site available to internet users. 

A common question that occurs to many people is, what if I buy only the domain name and not web hosting, or vice versa? 

Well, the two can’t exist without each other. Without web hosting, your domain name will be of no use. When entered on the internet, it will direct to a blank page with no content at all. 

Similarly, a web hosting service won’t allow you to create a website without a domain name. Therefore, it’s mandatory to purchase a domain name and subscribe to a web hosting service simultaneously.

Email hosting

Now that you have an office building and address, you’ll also need a mailbox to receive letters. Here’s where an email host like Eltris comes into play. 

In simple terms, an email host refers to a server where your emails are stored and managed. When someone sends an email to “[email protected],” the email gets received and stored by the email host. 

The concept of email hosting works similarly to web hosting. You’ll need to rent out space to manage your emails. Consider email hosting like mailbox installation outside your office building. A postman will put a letter to your name in the mailbox. Those letters will remain in the mailbox (i.e., on the server) until you take them out. 

Now, can you run a website without email hosting? Yes, you can. There are free email hosting services out there, like Gmail and Yahoo. But using these services has a few drawbacks. First, they’re not entirely free. You might not pay anything to use their service, but they can access your private information anytime and use them for advertisements. 

Second, these services have privacy concerns. Consider a free email service like a giant post office where a myriad of letters are sent and received every day. An email host, on the other hand, is like your personal mailbox that contains only your letters.

There are various benefits of opting for a domain email hosting, such as improved branding, security, and additional features. Check out a detailed comparison between free and domain email hosting.

The best choice: What should you pick?

As discussed, both domain hosting and web hosting are mandatory, so you’ll need to purchase both. As for email hosting, although it’s optional, it can add an element of branding and professionalism to your business communications. 

Some services also offer all-in-one packages in which they provide domain hosting, web hosting, and email hosting in a single hosting plan. This might seem beneficial on the surface, but it has a major drawback. 

If you host your website and email on the same server and the server goes down, both your website and email will go down simultaneously. And on average, businesses lose $260,000 per hour because of downtime. 

When you host your email with a different provider, you can access it even if your website goes down. 

So, you can host a domain name and a website with the same provider, but you should always opt for a separate email provider.

Conclusion: Email hosting vs Web hosting

Understanding the differences between different types of hosting services might seem overwhelming. But things get simplified once you know the difference between email hosting vs web hosting. 

Lastly, always remember the rule: never host your website and email with the same host

Also, check out Eltris for expert email hosting solutions for your business.

What to Do If There are Missing Emails From Your Inbox?

It’s a bright sunny morning. You grab a cup of coffee and get started with a new day. But as soon as you log in to your email account, you find a large number of missing emails from your mailbox.

Just to make sure you aren’t daydreaming, you hit the reload button. But the story remains the same. Some of your emails are gone, and you have no idea how to get them back. Missing emails are not a new hurdle. If you use different apps or devices to access your emails, your emails can disappear sometimes. And in most cases, it’s nothing too serious. 

In this article, we’ll discuss missing emails, why they occur, and how you can get them back.

Common problems related to missing emails and how to solve them

Missing emails can be due to several reasons. Most likely, it’s due to your email receiving server. Email services work on two receiving servers: IMAP and POP3. Both servers are responsible for receiving emails, but they work differently when it comes to storage and accessibility. And if your email account is undergoing a syncing process, a few emails may disappear from your inbox. 

However, sometimes your emails may go missing because of your spam filters and other email receiving restrictions. 

Here are a few common problems related to missing emails. 

1. A large number of emails are missing from the inbox

This is likely to happen if your email server is POP3. Ask yourself if you’ve recently accessed your email account from a device apart from the one you normally use? If yes, then the device may have initiated the download of the emails. Therefore, the emails will be saved in the storage of the device and disappear from the server. 

To resolve this issue, create an IMAP account on the device from which you accessed the emails. Now, simply move the emails from POP3 inbox to IMAP inbox. The server will sync the emails again, and your emails will reappear in your inbox. You can now either disable your POP3 inbox or reconfigure it to ensure it doesn’t remove emails from the server. 

2. Missing email folders

Your folders from a single email client can be missing in another email client or webmail. This can happen due to various reasons, such as:

  • Your email client uses POP3. If so, then folders other than inbox will never be created at the location of the server and will reside on your local device. 
  • If your client uses IMAP, you may not have subscribed to additional folders. 

To resolve the first issue, ensure your folders are IMAP folders. If not, you’ll need to create them again in your email client. For the second issue, simply subscribe to additional IMAP folders. 

3. Specific emails don’t appear in your inbox

If you’re not receiving specific emails, the issue is most likely spam-related. Maybe the email triggers a spam filter.

Take a look at your spam folder to see if you can find the missing email. If not, check your email logs for detailed insights. 

If it’s not possible to locate the email anywhere, contact the sender to check if they received a bounce back. If they did, follow this article for detailed instructions. 

4. Delayed emails

Some email providers, like Yahoo and Hotmail, implement “gray listing.” It is a process of delaying suspicious emails for a brief period of time. Although these emails will be delivered, they might seem like they are missing. 

In some cases, there might be a delay in delivery out of natural causes. The process of sending an email isn’t as simple and instant as it seems. When a sender hits the Send button, the message travels through the network cloud, servers, and routers before ending up in the receiver inbox. If these intermediary services face heavy load or downtime, the delivery of an email might take some time. 

All you can do in this case is to wait for the email to show up. However, it’s better to check if any spam filter has been triggered. 

Usually, emails take one second to get delivered. But sometimes, it may take a few couple minutes. However, if it’s taking more than 10-20 minutes, further investigation might be necessary.

Spam filter

If your spam filter is interfering with the emails you’re receiving, update your spam filter settings. Spam filters often fall in the following categories:

  • No spam filter
  • Low spam filter
  • Medium spam filter
  • High spam filter
  • Exclusive spam filter

In the case of high and exclusive spam filters, there’s a high chance that the regular emails will be marked as spam. In the exclusive spam filter, you receive emails from your email contacts only. 

Some email clients also offer a setting to automatically delete emails entering your spam folder. This way, you may never be able to read those received emails. 

Therefore, it’s crucial to keep an eye on your spam filter settings and update them as per your requirements.

A quick note on IMAP vs. POP3

As discussed, whether you use IMAP or POP3 plays a crucial role in determining how your emails are stored. If you use POP3, your emails will be readily saved to your local storage. Thus, they’ll disappear from the server. IMAP, on the other hand, always keeps your emails on the server. 

But POP3 has some added advantages over IMAP. Since POP3 saves your email in the local storage, you can access them anytime without the internet. Besides, POP3 also comes with additional privacy and security features, 

Therefore, it’s essential to choose an email client like Eltris that offers support for both POP3 and IMAP servers.

Conclusion: Missing emails

Missing emails are a common sight for POP3 email users. If you use POP3, your email client will readily move your emails from the server to your local storage. As a result, your emails will go missing from your IMAP or webmail inbox. 

However, missing emails isn’t a major problem, and you can easily resolve it by following the steps discussed above.

But to make sure your emails are stored and synced properly, use a reliable email client like Eltris.

What are Undeliverable Emails and How to Avoid Them?

Talk to any email marketer, and they’ll name email bounce backs and undeliverable emails as their worst nightmare. And rightly so. Imagine being enthusiastic and excited about an email marketing campaign, just to find out that 30% of your emails weren’t delivered.

Though email bounce back can be a serious problem, it can be resolved with a few methods. Here’s a detailed guide to what undeliverable emails are, what causes email bounce backs, and how you can avoid them.

What are undeliverable emails?

An undeliverable email is simply an email that couldn’t reach the inbox of the recipient. We also refer to such emails as bounced back emails. 

Bounced emails can be due to several reasons. Maybe you entered the wrong email address. It’s also possible that the recipient’s email client blocked the incoming email. 

No matter the cause, undeliverable emails can hurt your business. They can reduce your reach and deplete your email ROI. In fact, if your account’s bounce rate is high, it can adversely affect your email deliverability. 

Types of undeliverable emails

Undeliverable or bounced emails are of two types: soft bounces and hard bounces. 

A soft bounce means your email reached the inbox but failed to deliver. It could be because the size of your email was too large, the recipient’s mailbox was full, or the server was down. 

A hard bounce occurs when your email is rejected because the recipients’ email address was invalid. For example, if your recipients’ email address is “[email protected],” and you enter “[email protected],” your email will bounce back.

What causes undeliverable emails?

Some common reasons that can cause your emails to bounce back are:

1. Invalid email address

As discussed, hard email bounces include email bounces that occur when you enter an invalid email address. This can be due to a few reasons. It could’ve been a typing mistake at your end. Or, the recipient might have provided you with the wrong email addresses. Or, the email address would’ve existed before, but now it’s been shut down by the organization. 

Therefore, it’s always crucial to double-check an email before entering it to your email list. Since it’s not possible to identify the cause of bounce back, it’s better to check all the email addresses beforehand. 

2. Mailbox full

A full mailbox is a common cause of undeliverable emails. If your recipient’s inbox is filled with too many emails, they may not have enough storage to receive new emails. This issue is more common with contacts that use webmail services, as they come with limited storage. 

In some cases, filled mailboxes also indicate that the contact is not using the email address anymore. 

3. Email server unavailable

All emails are sent and received via servers. If your recipient’s email server crashes or under maintenance, your emails will bounce back. 

In this case, try sending an email to your contact after some time. If your email bounces back, again and again, it could mean the recipient’s server doesn’t exist anymore. 

4. Blocked email

Some contacts, mainly the ones that are a part of educational or government institutions, have strict guidelines for receiving emails. For such contacts, the receiving server can block your email from entering the recipient’s inbox. 

If you believe your email doesn’t violate the recipients’ email receiving guidelines, you can contact the system administrators and get access.

5. Blacklist

Many receiving servers use blacklists to filter incoming emails. If your domain or IP address is in the blacklist, your email will enter the spam folder, or it’ll bounce back. In either case, it’ll not reach the recipient’s inbox. Check out more about email blacklists.

6. Auto-reply

If your recipient has put his email account on auto-reply mode, your emails will bounce back. For example, your recipient could’ve gone on a vacation and put his account on auto-reply. 

This is a type of soft email bounce, which means your email reached the inbox of the recipient. To resolve this issue, you can try sending your recipient an email a few days later. However, if the story remains the same after a few months, it’s better to remove the contact from your list.

How to fix/avoid undeliverable emails?

If you’re running a mass email marketing campaign, completely eliminating undeliverable emails is impossible. As discussed, several factors can contribute to email bounce backs. So, if you’re sending out a bulk email to thousands of recipients, getting a few bounce backs is normal. 

What’s important is to keep an eye on your email bounce rate and make sure it doesn’t go too high. 

A study from Mailchimp suggested that the average hard bounce and soft bounce rate for an email marketing campaign is 0.58% and 0.93%, respectively. However, these numbers can vary. Another study suggested that 26-40% is an excellent bounce rate. To be on the safer side, let’s target 5-15%.

Calculate your bounce back rate

Calculating your email bounce rate isn’t difficult. Let’s say you sent 1,000 emails, of which 136 bounced back. The bounce rate, in this case, is 13.6%, which is high, but acceptable. 

Contact your list participants

If your bounce rate is too high, revise your email list. The chances are that most of your contacts are inactive, or they’ve blocked emails from you. 

The best approach to creating a successful email list is to contact your list participants via multiple channels. For example, get in touch with them on social media. This way, they’ll be able to inform you if they change their email address. 

Sometimes, bounce backs could be due to a problem with your email client. If your email servers are down, your emails will not reach their destination. Therefore, it’s vital to pick a trusted email client like Eltris for consistent email deliverability.

Conclusion: Undeliverable emails

It can be scary to discover that a quarter of your emails weren’t delivered. But by putting good email marketing and list building tactics into practice, you can easily reduce your bounce-back rates. Just make sure to keep checking your email list every now and then. Also, check out Eltris for a high-quality email hosting service with excellent deliverability.

What is an Email Blacklist and How to Check it?

You develop an email list and launch a cold email campaign, hoping to generate easy sales. But what you get in return is an excessive bounce rate, and in no time, your emails start ending up in the spam folder. Spams make a massive chunk of emails. In fact, 14.5 billion emails sent globally per day are spams, making up for 45% of all emails. The impact of having your email blacklisted can be huge. It can affect your email deliverability and hurt the reputation of your business. In this article, we’ll dive into email blacklist, how they work, and how you can avoid getting blacklisted.

What is an email blacklist?

An email blacklist is a real-time database that monitors which emails should be considered spam. In a nutshell, it is a filter that determines whether an email makes it to the primary inbox of the receiver or not.

But not all blacklisted emails are spams. In a few cases, emails are blacklisted out of accident, unawareness, or a faulty algorithm.

How Email Blacklists Work?

The process of blacklisting works by identifying the domains and IP addresses that are sending out bulk emails very quickly. These domains are then compiled together in a list, thereby forming an email blacklist. If your recipients’ email provider or ISP uses blacklists, it’ll check every incoming email against the lists. 

Think of it as a party in a nightclub. The organizer has produced a list of guests that are invited and the ones that aren’t. The bouncer will check every personal entering the club from the guest list. If a guest appears to be on the “rejected” list, the bouncer will stop him from entering.

In an email, the email or ISP of the receiver is the bouncer. The blacklist is the rejected guest list, and you are the guest trying to enter the party. 

Once the recipients’ email provider approves the email, it needs to pass via a spam filter. Therefore, if all looks good, the filter will give the email the green light, and it’ll deliver the email to the destination, i.e., the receiver’s inbox. If not, the email will be flagged to be spam and find itself in the miserable spam folder with a ton of other flagged emails.

How is an email blacklist database developed?

In order to surpass the blacklist, you’ll need to figure out how an email blacklist is created. How can you get your name on the party guest list if you have no idea how the organizer is developing the list? 

Blacklists are generated purely based on spam reports. All emails have a spam count. Whenever a receiver marks an email as spam, a note automatically gets sent to the blacklist. As soon as there are a large number of complaints, the sender’s domain or IP gets blacklisted.

Another way your domain can get blacklisted is if someone sends an individual request to blacklist it. However, such requests need to include proof or proper justification that the sender is actually a spammer. 

High bounce rate is another factor that can drive your way to the blacklist. If your receivers aren’t opening your emails, their email provider might slide you into the blacklist.

Email engagement also plays a vital role to determine your email reputation. If your emails are being opened regularly and replies are sent, the sender won’t raise any flag against it. Contrarily, if your emails are just being closed, and deleted, you’re inviting the red flag.

Therefore, it’s crucial to keep your email list updated. Develop a high-quality list of recipients that really want to engage with you. Also, focus on providing value to your list subscribers, so they’re motivated to open your emails as soon as they receive them.

How to find out if you’re on an email blacklist?

Thankfully, most blacklists are public. So, you can easily find out if you’re on a blacklist. Here are a few popular blacklists to begin with. 

  • Invaluement: This DNS blacklist (DNSBL) blocks elusive spams where the sender sends unsolicited bulk emails.
  • Barracuda Reputation Block List: This is a free DNSBL of IP addresses known to be spam.
  • MultiRBL: It’s a free multiple DNS blacklist service that cross-references blacklists by domain, IPV4, or IPV6.
  • MXToolBox: It allows you to perform checks on your DNS to see its configuration. You can use it to check whether or not your domain/IP address is blacklisted.
  • SpamCop: It lists IP addresses reported as spam by SpamCop users.

Types of email blacklists

Before delving into how to avoid getting on a blacklist, let’s quickly discuss the common types of blacklists. Spam traps mainly fall into three categories:

  1. Recycled spam traps: Recycled spam traps include email addresses that were once active but have been dormant for a long time. The receiving server refuses emails sent to these addresses. 
  2. Pristine traps: Pristine traps are email addresses that have never been used to subscribe to receive an email. These traps usually occur when the senders purchase or scrape email addresses. 
  3. Typo traps: Typo traps include email addresses that don’t exist. For example, the receiver may have entered “[email protected]” instead of “[email protected].” Therefore, your emails will end up nowhere and will be marked as spam.

How to get removed from an email blacklist?

If you’ve found your email address or IP on a blacklist, check the blacklist’s delisting process. For some lists, the process is straightforward. You just need to prove that you’re not a bot, and remove the reason that landed you on the blacklist.

In some cases, the process could be a bit complicated. You might have to keep sending an email to explain the entire situation. 

Some blacklists don’t have any process for unlisting. However, your IP gets removed from their blacklist automatically after some time once your activities show that you are not a spammer. 

However, getting removed from the blacklist is only the initial phase of a recovery process. Rebuild your reputation to ensure good deliverability.

Conclusion: Is my email blacklisted

The process of blacklisting is a wild goose chase. It’s a guessing game. In fact, most email marketers have found themselves on at least one IP or domain blacklist. Things get serious when your email address appears on multiple blacklists.

The key to avoiding blacklists is simple: maintain a high-quality email list, and use a reliable email client.

Also, check out Eltris for the best email hosting service with maximum deliverability and there are no chances of getting blacklisted by using this professional email hosting.

How to Avoid Spam Emails from Filling Your Inbox?

Being a business owner, glancing at your email every 60 minutes is a daily routine. Email is an important channel for business communications. Companies use email to connect with their customers. Businesses use email to communicate with other companies. But spammers use email to spam naive email users and you need to avoid spam emails.

Email spams have been out there for years, and their instances are only increasing. In this post, we’ll talk about email spams. We’ll discuss what email spams are, how they occur, and how you can avoid spam emails from breaking into your inbox. 

What are spam emails?

A spam email is an unwanted or unsolicited junk email sent out in bulk to an indiscriminate list of recipients. Botnets or networks of infected computers can send these emails. In most cases, spam emails are sent for commercial purposes. But they can also be used for spoofing and phishing attacks. 

Types of spam emails

Typically, spam emails are of the following types:

  1. Commercial advertisements: When you submit your email address to a website, you automatically subscribe to their newsletter. Since you’ve agreed to receive emails, you will receive them once in a while in your inbox. But sometimes, you receive these emails even if you haven’t subscribed to the list. These emails are referred to as advertisement spam emails. 
  2. Antivirus warnings: Antivirus warnings are a common spam technique. Spammers send you emails warning you about a severe security threat in your system. They also provide a solution in the form of a link or downloadable file. If you take the bait and click the link, you’d grant the hacker access to your system.
  3. Email spoofing: Scammers often send emails by the name of reputed companies to get you to take action. Similar to the antivirus warnings, these emails will contain tempting offers. If you take action, the hacker will get access to your system. 
  4. Sweepstakes winners: These emails claim that you’ve won a prize, such as a sweepstake or a lottery. Such messages often include a sense of urgency to urge you to respond quickly. If you do, you’ll grant hackers access they desire.
  5. Money scams: Some scammers also send emails claiming that they need help. It could be for urgent surgery or a tragic life event. Some scam schemes also promise to give you money if you send your bank account information.

Spam vs. promotional emails: The difference

Not all promotional emails are spams. In fact, promoting your business via emails delivers a strong return on investment of $42 per every $1 spent

Spam is essentially an unsolicited bulk email (UBE). Pay attention to the word unsolicited here.

Let’s understand this with an example. Let’s say you visited a website and download a free eBook in exchange for your email address. While subscribing, the website clearly mentioned that they’d send you daily or weekly emails to share content and offers. 

Now, although the emails you receive may be unwanted and irrelevant, they’re not spam because you’ve solicited them by giving your email address. If you don’t want to receive emails from the company, you can simply unsubscribe to their newsletter. 

However, it’s spam if you’ve never shared your email with a company, but still, you’re receiving emails. 

Now you might be wondering, how did the sender get my email address?

How can spammers get your email address?

The internet is a vast realm, but it’s not necessarily the most secure one. Spammers can get your email address without even you knowing about it. Some common causes include:

  • Infected computer: The computer or laptop you are using is affected by a  malware or virus. In that case, all your information is at risk, including your email addresses. 
  • Virus on the network: Using a shared or public network is risky. If any other computer on the network is infected, your system is also at the risk of getting infected. 
  • Vulnerabilities in website script: A script running on the website could have vulnerability. Hackers identify and utilize these vulnerabilities to get information on the site’s hosting account and email address.
  • Easy email address to guess: Many spammers just guess an email address. If you have an obvious email address, you’d be at a higher risk of receiving spam messages. 
  • Your email address got misused: You may have signed up on a site’s mailing list, and the sender forwarded your email information to some other person. Some fraudulent businesses take your email information and sell it to third-parties. 
  • Your email address got leaked: Spammers can get your email address if you provided it on a site that’s been hacked. This way, any details you had provided would’ve gone directly to the spammer.

How to avoid spam emails?

As discussed, the internet is huge. No matter how many precautions you take, a few spammers will break through your inbox. If that happens, simply mark those emails as spam and remove them from your inbox. 

That said, here are a few tips to reduce the occurrence of spam emails in your inbox. 

  • Don’t publish your email address. Share your email address only with people you trust and know them.
  • If you have a website, using a contact form instead of disclosing your email address is a better option.
  • Be aware of spams on the internet. If an action requires you to provide your email, use an alternative email address. Never use your professional email for signing up for free downloads or other actions with high spam intent. 
  • Use a credible email client like Eltris. Email clients have Spam Filter and Virus Protection to prevent spam emails from entering your inbox.

Conclusion

Spam emails are not mere annoying promotions. They’re a threat to your privacy and security. The spammers can use your email information to carry out cyber-attacks and data thefts. Therefore, be mindful of how you use email and with whom you share your email address. Also, don’t forget to check out Eltris for a superior email hosting service with spam protection.